Table booking for people who run shows
Filling a room shouldn’t take a marked-up PDF, three group chats, and a Sunday night of chasing payments. Draw your floor once. Vendors pick their own tables from their phones. You approve who gets in — with their card already held, not charged, until you say so.
Free to start · No card needed · Most promoters have their first show bookable in under an hour
ShowDay is in early access — we’re onboarding promoters a few at a time.
Go ahead — tap a few tables. This is exactly what your vendors see.
Three steps — and the money part, the part that usually gets awkward, handled the way it always should have been.
Upload your floor plan, or just trace the room. One tap of Smart Layout fills it with pods and real, walkable aisles — then you drag whatever you'd do differently. When it's right, save it as a blueprint so next month starts where this month left off.
Send one link. Vendors open a live map, tap the exact tables they want, and check out from their phone in about a minute. Their card is authorized — not charged — and their tables come off the map so nobody else can grab them. No “which table did you want again?” texts. No first-come chaos in your DMs.
Every request waits in one queue, with the days left on its hold. Approve it and the payment captures on the spot — table sold, done. Not a fit? Reject it, the hold releases on its own, and the tables go right back on the map. Nothing to refund. Nobody to have an awkward conversation with.
The part that keeps everybody friends
Every promoter has a money story. The vendor who paid and then had to be bumped. The refund that took three weeks and an apology. The table held on a promise that never showed.
ShowDay’s answer is simple: nobody gets charged until you approve them. A vendor books, their card is authorized, and the decision is yours. Approve, and the payment captures that second. Reject, and the hold just lets go — no refund to process, no message you have to word carefully. And if life happens and you never get to one, the hold releases itself.
Vendors are never out of pocket waiting on an answer. You never chase anyone for money again. That’s the whole idea.
Approving captures the payment and marks the tables sold. Rejecting releases the hold and puts them back on the map.
The promoter side
This floor was filled by Smart Layout when the page rendered — 84 tables in a 100 × 60 ft hall with real 10 ft aisles and a protected corridor at every door. Not a mockup: the engine below is the one in the product.
The map you draw is the same map vendors book from and the same one you approve against. One floor plan, one source of truth — not version seven of the spreadsheet.
Tap once and the room lays itself out — pods, walkable aisles, clear space at every door and exit. It won't overlap tables and it won't block an exit, because those rules are built in, not suggested. Then drag anything you'd do differently. It's a starting point that's usually most of the way there.
When two vendors reach for the same table at the same moment, one of them gets it and the other one sees why and picks again — instantly, automatically. Nobody ever drives to your show holding a receipt for a table that belongs to someone else.
The layout that worked last month is one click away next month. Save it, load it, adjust the handful of things that changed, publish. Your setup shouldn't start from a blank page every single show.
Vendors book from a phone, usually between customers at somebody else's show. Pinch, tap, pay — one hand. Your side works best on a laptop, where there's room to actually think about a floor.
If you rent tables to vendors and there’s a floor plan involved, this was built for you.
3% per table booked — and that’s the entire pricing page.
A $40 table costs $1.20. A $150 table costs $4.50. No monthly fee, no setup fee, no contract, no surprises on an invoice. The whole pricing page fits on a page.
Set up your venue, lay out the floor, send vendors the link. Under an hour, most of it kind of fun.