VENDOR TABLE BOOKING FOR PROMOTERS
Stop running your show off a marked-up PDF and a group chat. Lay out your floor once, let vendors book the exact tables they want, and approve who gets in — with their card authorized and waiting, not charged.
No card to start · Your first show set up in minutes, not weekends
Go on — tap a few tables. This is the map your vendors see.
Three steps, and the awkward part — money — handled properly.
Upload your floor plan, trace the show floor, and let Smart Layout lay out pods and aisles that actually work. Drag anything you want to change. Save it as a blueprint and reuse it next show.
Share one link. Vendors see a live map, pick the exact tables they want, and check out from their phone. Their card is authorized — not charged — and the tables go on hold the moment they submit.
Every request lands in one queue with the days left on its hold. Approve to capture the payment and lock the tables in. Reject and the authorization is released, the tables go straight back on the map.
THE PART EVERYONE GETS WRONG
When a vendor books, ShowDay authorizes their card and puts the tables on hold. You decide who gets in. Approve and the payment captures on the spot. Reject and the authorization is released — no refund to process, no awkward message to write.
Nobody chases anyone for money, and no vendor is out of pocket waiting on your answer. Holds you never get to release themselves automatically.
Approving captures the payment and marks the tables sold. Rejecting releases the hold and puts them back on the map.
The map you draw is the same one vendors book from and you approve against. No retyping, no version seven of the spreadsheet, no Sunday night reconciling the two.
One tap fills the floor with pods, real 10 ft aisles and protected corridors at every door. It refuses to overlap tables or block an exit — the constraints are enforced, not suggested.
Two vendors reaching for the same table is settled by the database, not by whoever refreshed last. The loser sees why, and the map updates underneath them.
Your floor is a reusable plan, not a one-off drawing. Save the layout that worked, load it for the next show, adjust the handful of things that changed.
Most vendors book on a phone between other things. Pinch to zoom, tap a table, pay. The promoter side works on a laptop where the real design work happens.
If you sell tables to vendors and hand out a floor plan, ShowDay fits.
Set up your venue, lay out the floor and send vendors a link — in under an hour.